MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

June 17, 2009

 

IN ATTENDANCE:  Tom Devaney, Christine Hale-Sanders, Don Marcou, Dennis Potter, Al  McRorie, Joan McGregor, Shawn Holroyd, Larry Jenner

ABSENT:  Jim Frederick, Rod Geer

OTHERS:  Paul Choma, Cathy Hedley

 

APPROVAL OF THE MINUTES:  Moved Christine, seconded Dennis that the minutes of the meeting held May 13, 2009 be accepted as circulated.  Carried.

     Correction of Minutes April 8, 2009:  Cost of the survey was $60, not $460.

 

Board of Directors:  Moved Christine, seconded Joan that Paul Choma be accepted as a director.  Carried.  Tom welcomed Paul to the board.

 

BUSINESS ARISING FROM THE MINUTES:

            FRONT DOOR:  The Senior Men’s league will donate money for the front door and we will decide who does the work.  We have a quote from St. Thomas Glass and will obtain quotes from 2 other firms.  Action:  Al:  doors    Joan:  locks for the doors.

            Roof:  An email was sent by Courtney briefly outlining what work was done by them.  We will send our payment to them, and not include any late payment fee.

            Golf Tournament:  Will be held July 25th at Westminster Trails as a summer get-together.  Cost:  $80/person and includes dinner.  Action:  Shawn will let Cathy know what he wants included in an email to members.

 

CORRESPONDENCE:  1. Vicki Butler:  A request asking for a donation for the MS silent auction to be held in the fall.  ACTION:  Tom

  1. SOCAN:  Requesting payment for playing music at any of our events.  ACTION:  Tom
  2. Brine Analysis:  Was received.  ACTION:  Larry
  3. Rogers:  Advertising business phone lines at a lower rate than we currently pay.  ACTION:  Al will investigate.

 

LEAGUE REPORTS:  None

Financial Reports:  We have received financial reports from all leagues. 

 

RENTALS:  Don has received a request to rent the club on Tuesdays and Thursdays in the summer.  This is not feasible because of the heat in the building and the need to have someone let them in and lock up after. Their request won’t be granted.

 

ICE:  Engineering Report:  Has been completed but not checked by Tom Rylett so has not been presented to us.

            Low E Ceiling:  We have received the bill.  There were no cost overruns.  A copy of the bill and our cheque are required by St. Thomas Energy before they send their grant.  ACTION:  Wayne will complete the transaction with St. Thomas Energy.

NEW BUSINESS: 

1.  Board Handbook:  Tom distributed and reviewed its contents including Directors’ duties and responsibilities.  We have a new Safety, Energy & Environment Committee and Health and Safety policy in place.

            There are 2 committees not chaired by Board members:  Strategic Business Planning and Gore Mutual Schoolboy/Schoolgirl committees.

2.      Carpet:  Staining/painting has been completed. The carpet is partially installed, but needs drier conditions to finish gluing the carpet onto the stairs.  MOTION:  Moved Christine, seconded Joan that we pay up to $100 for new baseboard for the Board room.  Carried. 

3.      Board Dinner:  Nothing decided.

 

Financial Report:  John Scott reviewed the 2008-2009 financial report before the Annual Meeting.

 

MOTION FOR ADJOURNMENT:  Moved Christine that the meeting be adjourned.  Carried.

 

NEXT MEETING:  Wednesday, July 15th, at Tom’s house, 60 Vanier Dr.

            BYO Chair.