MINUTES OF THE BOARD MEETING
IN ATTENDANCE: Tom Devaney, Jim Frederick, Al McRorie, Paul Choma, Joan McGregor, Christine Hale-Sanders, Dennis Potter, Larry Jenner
ABSENT: Shawn Holroyd, Don Marcou, Rod Geer
OTHERS: Jennifer Barnes, Cathy Hedley
APPROVAL
OF THE MINUTES:
Clarification of the Minutes
BUSINESS ARISING FROM THE MINUTES: Door Locks: Proposals will be considered at the next meeting.
Entry Doors: We have 3 quotes to replace the front and back doors. ACTION: Al will clarify that all quotes are for the same requirements.
Golf Tournament: Because of Shawn’s absence, there was no report on its status.
SOCAN: Another letter has been received. ACTION: Tom will contact SOCAN to confirm under what category we would fall (whether we would be considered non-profit).
MS Society: As requested by Vicki Butler, we will donate a free membership to their silent auction.
CORRESPONDENCE: John Shea Insurance: The exhaust system above the stove is required to be clean twice/year and to be inspected yearly. ACTION: Paul
Brier: The Location has not been confirmed yet but
planning continues. An agreement has
been struck that all 4 clubs involved will share the profits equally.
Chamber of Commerce: Members of the Chamber are receiving calls from persons representing themselves as Chamber employees and asking for information. The Chamber warns its members not to release any such information.
LEAGUE REPORTS: Women’s League: Jennifer reported that their executive will be meeting on August 10th. They are changing their opening get-together from the present dinner with the Ladies’ League. Their Curlers Care bonspiel will be switched back to November from February. They are anxious to know what our membership fees will be this year..
COMMITTEES: Safety: All items dealing with safety requirements will be posted on the office bulletin board. A WHMIS first-aid training session will take place at the club on September 19th. Staff is required to take it as legislated by the Ministry of Labour. There will be some costs incurred.
Finance: A Finance meeting has not been held yet. Jim requires budgets from all committees before the meeting.
Special Events should set a profit goal for the year. Bar and Advertising committees should estimate what their revenue goal should be for the year, rather than have the Finance committee do it.
BAR: The committee has met. The budget is done. There will be an increase in pop prices but not liquor. $500 has been added for miscellaneous expenses. Consideration needs to be given to how the liquor will be transferred from the liquor store to the club. Some orders are large and heavy.
ICE: The sand has been cultivated. The dehumidifier is working and is set at 60%. Rylett’s engineering report has not been completed yet. Larry anticipates that some minor improvements will be needed.
Steve Shaw will be giving us a quote for building a platform for the dehumidifier. He will be also be asked if he can repair a bent rain gutter on the south side of the building.
$600 worth of compressor parts are replaced yearly as recommended by the manufacturer. The LCC replaces theirs only every 2 years. ACTION: Larry will speak to Drennan about this.
FACILITIES: Water Heaters: Because the bar dishwashers have to be run at least twice to raise the temperature high enough to operate, there was discussion whether a water heater could be moved closer to the bar. The time to change is now as Reliance is coming to assess whether or not the heaters need to be replaced and to assess our needs. We presently are using residential water heaters.
Chairs: We have several broken chairs downstairs as well as several at Larry’s farm. ACTION: Tom will let Paul know the name of a repair person and Paul will pursue whether or not it is worth fixing the chairs (parts from some might be able to be used to repair others).
WEBSITE: ACTION: Al will look into whether or not equipment/clothing could be sold through our website. There is a question whether or not we have enough space for this.
NEW BUSINESS: Opening Party: Tom wondered about a Golf/Curling opening party this year. Don won’t be here, so can’t organize. ACTION: Tom will pursue whether or not any other Union members might get involved. A Curling/Trivia night was held last year and was successful.
Survey: Tom reviewed the results of the survey and passed along people’s comments from the survey to the pertinent committees to consider.
Flood: A major flood or raw sewage occurred in late June in the basement and since then there has been major clean-up taking place. Our insurance company is in charge of the operation. All flooring has been removed. Roy Inch has been in to disconnect the furnace. Duct work is being cleaned. The water heaters have been disconnected. The hallway has had 2 ft of wallboard removed. A hygiene expert will be in to decide among other things whether the lockers need to be replaced or if they can be cleaned. The new entrance carpets will be replaced because of possible contamination.
Paul checked with the city and there will not be any compensation from the city for the costs of the flood. A back flow valve might help prevent further problems.
NEW BUSINESS: Minutes: MOTION: Moved Tom, seconded Christine that our approved minutes be posted on our website. Carried.
The meeting went in-camera.
The meeting came out of in-camera.
MOTION FOR ADJOURNMENT: Moved Dennis, seconded Larry that the meeting be adjourned.
NEXT
MEETING: August 19th,