MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

August 19, 2009

 

IN ATTENDANCE:  Tom Devaney, Larry Jenner, Paul Choma, Christine Hale-Sanders, Joan McGregor, Al McRorie, Dennis Potter, Jim Frederick, Don Marcou

ABSENT:  Shawn Holroyd, Rod Geer

OTHERS:  Cathy Hedley

 

APPROVAL OF THE MINUTES:  Correction:  4 participating ‘clubs’ will share the profits of the Brier, not 4 ‘teams’.  Motion:  Moved Paul, seconded Christine that the minutes of the meeting be accepted as amended.  Carried.

 

BUSINESS ARISING FROM THE MINUTES:

            Doors:  MOTION:  Moved Christine, seconded Joan that “we purchase a front door assembly from St. Thomas Glass at a price not to exceed $5500.”    Carried.

            TV/Internet/Telephone:   Al reported that there are no ‘bundling’ discounts for businesses.  Our light high speed  internet is now $29.95/month.  The highest speed would be $50.95. There is a possibility that an HD receiver may be purchased for us and that might require that we switch servers to accommodate it.

            Website:  Al hasn’t checked to see if we have enough space on our site to accommodate selling equipment.

            Door Locks:  We have 2 quotes for door locks, but need to check with St. Thomas Glass as to what is included with their quote.  Action:  Al

            SOCAN:  Tom has filled out an application for a license with them.  We will send a cheque for $185 now for the 2009 year and in January will pay for 2010. We will collect a fee of $60 from any rental groups that provide music.  This information will be added to the rental forms.

            Chair Repairs:  Tom gave Paul the contact information of a chair repairman.  Action:  Paul will take a sample of our broken chairs in for an estimate.

            Insurance:  Action:  Paul will arrange to have the required inspection of our kitchen exhaust system as required by our insurance company.

            Compressor:  We will continue to replace all necessary parts yearly as recommended by the manufacturer.

            St. Thomas Guide:  The Membership committee has budgeted $99 for the year to be included in the recreation section of their website guide. 

            Opening Party:  Tom is working on plans for October 24.

 

CORRESPONDENCE:  None

 

LEAGUES:  No reports

 

BAR:  Bar prices will be raised slightly.  We will offer a shoe and broom package for $89.

A flyer will be included with the fall mailing advertising the products available through the bar.

 

MEMBERSHIP:  Many changes are proposed for fees this year and increases are not the same for all members.  Proposals: 

Unlimited memberships:  Up 2% from $400 to $408.

            New Intermediate membership (to 29 years):  Unlimited membership:  $300

            Friday/Sunday/Wednesday Mixed:  $250 ($20 less than other limited membership)

Students:  rates stay the same

Senior Rate:  Increase of $20 to bring them in line with the student rate

New Members:  $195 (up from $150)

 

STCC Bucks:  To encourage existing members to bring in new members, the existing member will be given 25 STCC bucks to be used for equipment purchases or entering board sponsored events.

                        All returning members will be given 10 STCC bucks for equipment purchases or entry to board sponsored events.

Sparing:  Members will be asked on their registration forms whether they are willing to spare in other leagues.  This information will be put in the membership books.

           

Advertising:  The Chamber of Commerce will be hosting a Small Business sample show on October 21st.  We will offer a draw for a free membership.  Assistance will be needed on that day to man the table.

 

FINANCE:  The tentative budget was reviewed.

Utility costs are budgeted to be the same as last year.  Although costs are higher than this time last year because the ice plant ran for a month longer, this will be countered by lower gas prices and hopefully lower gas volume (result of low-e ceiling).

            The Ice and Building budgets are lower than requested. 

            MOTION:  Moved Jim, seconded Dennis that we accept the budget as presented.  Carried.

 

ICE:

Ice Room:  Larry has obtained a quote from Steve Shaw for a new platform for the dehumidifier.   MOTION:  Moved Larry, seconded Al that “we accept a contract from Steve Shaw for not more than $2500 to extend the dehumidifier platform the required amount and to install rails”.  Carried.  This will be purchased out of the capital funds.

Utility Room:  Larry obtained a quote from Ritchie Insulation of $625 to insulate the ceiling of the ice room.  Ritchie’s feels we can insulate the walls ourselves more cheaply than what he would charge. Larry estimated that it would take 8 men working for 2 days to install and would cost $1679. 

The water could then be moved out of the compressor room.  The deionization tanks could be left there.  No decision on heating: Electric is cheaper to install than gas but more expensive than gas to use. 

ACTION:  Larry will have Ritchie insulate the ceiling now.  A work party will be set up for October or November to insulate the walls.

Dehumidifier: Is working well.

FACILITIES: 

Concrete Pads:  Paul has received a quote of $1000 for replacing the concrete pads at both doors.  Paul will borrow a backhoe and will remove the old concrete with some volunteer assistance.

Eavestroughs: Eaves and gutters need repairing at the front of the building.  The trees need trimming to prevent further damage to the eaves.  ACTION:  Paul will check with Wayne on what has been done in the past.

House:  ACTION:  Cathy will find out what the allowable percentage increase is for 2010 and prepare a letter informing our tenants of that increase.

Flood:  Board members were updated by email about progress with the flood cleanup.  Repairs are now being made and all work should be completed by September 1st.

Water Heaters:  We have been paying a residential rate to Reliance to rent 3 water heaters, but if we continue to rent, this will be increased to a commercial rate.  Roy Inch recommended that one water heater with a circulation loop would be sufficient for our needs.  An anti-scald valve would be installed for the washroom sinks.  MOTION:  Moved Larry, seconded Don that “we purchase one new hot water heater for $3471 (approximately) from Roy Inch and Sons as per quote”.  Carried.  This will be purchased out of the capital funds.

 

RENTALS:  Don has sent out letters to all those who rented the club last year informing them they will be able to rent at last year’s rates if they book now.

 

WEBMASTER:  Al will update all events and membership information on our website.

 

NEW BUSINESS: 

Dominion Club Zones: The OCA wondered if we are interested in hosting the Zones but our only available date is October 3rd and that date is early enough to be risky.  We regretfully had to decline.

Sign:  Larry and Linda Jenner are looking into purchasing a new used sign for Elm St. and have a couple of leads.  ACTION:  Tom will check one that is for sale in Aylmer.

 

Next meeting:  Wednesday, September 9th 7:00 at the club.

 

Motion for Adjournment:  Moved Christine, seconded Joan that the meeting be adjourned.