MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

September 9, 2009

 

IN ATTENDANCE:  Tom Devaney, Joan McGregor, Christine Hale-Sanders, Dennis Potter, Rod Geer, Al McRorie, Larry Jenner

ABSENT:  Don Marcou, Paul Choma, Jim Frederick, Shawn Holroyd

OTHERS:  Darlene Vance, Carol Ewaskiw, John Roberts, Cathy Hedley

 

APPROVAL OF THE MINUTES:  Moved Christine, seconded Joan that the meeting held August 19, 2009 be accepted as circulated.  Carried.

 

BUSINESS ARISING FROM THE MINUTES:  1. Front Door:  St. Thomas Glass will replace the front door for the cost of $5400.  There was no discussion about the lock and whether a panic bar is included.  ACTION:  Al will call tomorrow to clarify the arrangements.

2.      Ice Making Equipment:  Drennan was in and the equipment is ready to go.  No parts in the compressor were replaced as all seemed to be in good shape.

3.      Platform:  The building permit for the platform is ready and cost $35.50.  Steve Shaw will install it after the ice is in.  Plywood will be put on the ice to protect it.

4.      Rent Increase:  The allowable rate for 2010 is 2.1%.  The increase will take effect in March.

5.      Opening Party:  Will be a 4-end curling game followed by dinner and a Murder Mystery, which will be put on by the Board.

6.      Elm St. Sign:  No luck in finding a second-hand sign.  Larry and Mark Jenner made some repairs to our existing one and will put it back on Monday.  Tom thanked Mark in absentia for his assistance.

 

CORRESPONDENCE:  1. Letter from the city:  St. Thomas has determined that the storm was a freak occurrence and that a back-flow valve would have prevented our flood.  John recommended that we write a letter back to question their response.

  1. Insurance:  We have received the 2009-10 invoice and our rates have not gone up.
  2. Carpet:  We have received a $100 discount on the carpet from Home Hardware.
  3. Tax reassessment:  MPAC reassessed the value of our club and lowered the value to $405,000 from $492,000.  The savings on our municipal taxes will be $3500 spread over 2009-12.  Paul Smith’s consultation fee is $691 + GST plus $250 already previously paid.

 

LEAGUE REPORTS: 

Sunday Mixed:  Nothing to report

Senior Men:  Had 3 members pass away this summer.  Their opening will be a golf/curling day on Thursday, Oct.15th.  Their draw times will remain the same this year but some adjustment will need to be made if the ice is pebbled between draws.

Ladies League:  Have requested a sanitary napkin machine for their locker room.  ACTION:  Tom will ask Ed to purchase.

 

COMMITTEE REPORTS: 

SAFETY:  Is up and running.  Ed will be the employee safety representative.

2 have registered to take the first aid course.  There is a need for a demonstration of the Defibrillator for leagues.  Tentative date: September 19th.

 

BAR: 50/50:  Joan and Christine will organize.  It will be ready by the Open House.

 

FINANCE:  Expenses were kept down in the summer and we have a fairly healthy bank balance to start the upcoming year.

 

MARKETING:  Yellow Signs have been ordered for several area locations.  We are advertising in the St. Thomas Guide.  We will be participating in the Chamber of Commerce Small Business Symposium on Oct. 29th.  Ads have been put in Super Shopper, TJ, Elgin Market and Heart of St. Thomas.  We will be participating in the Elgin Health Unit organized ‘Active Aging Day’ on Oct. 1st.    It will be an open house for people to come in and find out about the club and try curling if the ice is ready.

Because of Shawn’s absence, there was no report on the progress of membership book advertising solicitation.

Curling Club Bucks:  10 STCC bucks will be given to members only if they pay their fees during Guest/Registration Week.  This information will be put in the Hogline.

 

ICE:  The plant will be turned on Sept. 11th, with painting to be done Sept.

26-27th.  Aaron, Sara, and Kevin’s 2 sons will be assisting with the installation.  Kevin is very confident that the new ceiling will work well.

 

FACILITY:  The 3 hot water tanks have been replaced with one with a circulating pump.  Hot water will be immediate in the kitchen and bar.  The washroom temperature limit is 120o  

Flood:  The adjustor has changed.  Tom is trying to get an update on the damaged equipment and whether we will be able to get full replacement for it.

Cleaning:  Ed has been cleaning the lounge and doing some touch up painting.

 

RENTALS:  Christine will take care of Rentals for the 3 weeks that Don is away.

 

OCA:  The OCA fall meeting will be held September 16th in Brantford.

Juniors:  The 2011 Brier, whose location should be announced in mid-September, is considering having Juniors run the 50/50 draws with the funds going to a possible scholarship.  A meeting will be held to organize. 

 

JUNIORS:  Need to consider taking more of a lead in advertising their league.  It was suggested that they put their own graphics on the website, and take flyers to area schools.  The low price of junior curling should be a huge selling point.  The TJ will be contacted to see if we can advertise in the Back to School edition.

 

WEBSITE:  Tom thanked Al for all the work he has done on the website.  People are asked to let Al know if there are any links that they think should be included with our website.  There is a little curling game that could be a good addition.

 

NEW BUSINESS:

Opening House:  Tom confirmed details for the Open House.  Barb Jones will be the greeter.  Tournament Sports will be coming in one night with products to display. We will be selling equipment all 3 nights. The STCC bucks need to be ready.

Opening Party: To be held Oct. 24th and will be a ‘Curl and Murder Mystery Night’.  Tom will email a list of duties for the Board to volunteer for. Dinner will have an Octoberfest theme.  John will check with the Senior Men to see if they would be willing to cater to it.

Brunch and Car Rally:  Oct. 31st.  People will be in teams.  Prizes will be given. The Board will cook breakfast.  The Junior Cashspiel will be taking place at the same time and parents will be invited to have breakfast.

Hogline:  People are asked to get articles to Cathy a.s.a.p.

Vacuum Cleaner:  We need to purchase a new one.  MOTION:  Moved Christine, seconded Al that “a new vacuum is purchased.  Not to exceed $800 taxes included.”  Carried.  ACTION:  Joan will check with Bennett’s tomorrow to see what they have to offer.

Dishwasher Soap:  Ed needs to be reminded that all dishwasher soap need to be ordered from ECOLAB so that we are entitled to a free service call.

 

NEXT MEETING:  October 7th, 7:00 p.m.

 

MOTION FOR ADJOURMENT:    Moved Dennis, seconded Christine that the meeting be adjourned.