MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

October 7, 2009

 

IN ATTENDANCE:  Tom Devaney, Christine Hale-Sanders, Al McRorie, Dennis Potter, Larry Jenner, Don Marcou, Joan McGregor, Shawn Holroyd, Rod Geer, Jim Frederick

ABSENT:  Paul Choma

OTHERS:  John Roberts, Darlene Vance, Kim DeKlein, Jennifer Barnes, Cathy Hedley

 

APPROVAL OF THE MINUTES:  Meeting September 9, 2009.  Correction:  The reassessment of our municipal taxes was done by IMPAC.  Paul Smith was the consultant.  Motion:  Moved Dennis, seconded Al that the minutes be approved as amended.  Carried.

 

BUSINESS ARISING FROM THE MINUTES: 

1. Dehumidifier Platform:  Will be built after the ice is in.

2.  Ice Room:  The ceiling will be insulated on Friday October 30th.

3.  Membership Book:  Membership lists will be given to Waite’s after Registration Week. Other information should be given as soon as available.   Action:  Tom needs to have his picture taken and needs to pick the colour of the book’s cover.

4.  Open House:  Tom reviewed plans for Guest/Registration week. Christine will in charge of the set-up.  Board members volunteered to help with on-ice instruction.

5.  Kitchen:  Is ready to go.

6.  Opening Party:   4 ends of curling, dinner and Murder Mystery.  October 24th.  Cost:  $20.  A cast meeting will be held Monday, October 19th at 9 p.m.  7.  

7.  Brunch & Car Rally:  October 31st.  Kandee Peckham  has volunteered to run the car rally.  Action:  Tom will check with Dave McDonald to make sure our brunch won’t interfere with the Junior Cashspiel.  Brunch:  9:30 a.m. Volunteers are needed.  Cost:  $15 for brunch, car rally and prizes.

 

CORRESPONDENCE: 

1.  Thank you:  Vicki Butler thanked the club for its donation to the MS silent auction.

2.  Real Estate Question:  We received notice that a neighbour is considering severing property behind the houses on Parkside Dr. and wants to know where our property ends.  No action on our part.

3.  Brier:  Jim received a media package for the 2011 Brier.  Volunteer recruiting will begin after the Olympics.

 

LEAGUES:

Sunday Mixed:  Numbers are not looking promising, with only 10 so far expressing an interest in joining.

            In the event that this league does not go, the IOOF will be offered that time for their league.  (They would like an earlier start time than the 9 p.m. Monday time they have.)

Women’s:  Opening will be held on Wednesday  Oct. 21st just with their own leagues and not the Ladies’ league.  Curlers Care bonspiel will be held Nov. 28th.  After their executive members expressed concern over our fee structure, they were sent a letter from Tom explaining the reasons for the pricing system.

Senior Men:  Are planning a golf/lunch/curling opening on October 15th with their season starting the 19th. Draw times are 12:15 and 2 p.m.  There will be a 15 minute break between the 2 draws  for cleaning and pebbling the ice.   A new freezer and refrigerator have been purchased .  New rolling shelving was built.  Their kitchen staff remains the same this year.

Ladies:  A letter will be coming to the Board with recommendations from the league on our fee schedule.

            Their 2-day will be held November 23-24.  Decorations will consist of donated new toys which will be given to Christmas Care after the event.

Friday Mixed:  An email has been sent out to all of last year’s members.

 

COMMITTEES:

Safety:  A briefing was held with  the staff and was well received.

 

Bar:  Ready to go.

 

Finance:  Jim reported that utilities are much lower than this time last year.

            Tom would like the costs related to ice installation to be separated from ice expenses.

            Jim looked into electronic banking, in particular direct deposit for staff pays.  Minimum cost would be $60/month.  We will not be pursuing this.

 

Membership:  Christine has had a lot of calls about curling. Emails have been answered by Tom.

            Active Aging:  Was held as part of a city wide promotion.  No one came into the club to investigate.

            Chamber Small Business Symposium:  To be held October 21st at St. Anne’s Centre.  We will have a display.

            Advertisements:  Shawn has been pursuing.  The response has been good.

            Elm St. Sign:  Larry has repaired it.  Cost $100, with about 30 hours of work.  Board members are asked to help put it back in place on Elm St. after the meeting.

            We need new letters.  Shawn has volunteered to clean the plexiglass.

 

Ice:  Is progressing very well and will be ready this week.  The dehumidifier has been working quite a bit.

 

Juniors:  A meeting is planned for tomorrow.  The Juniors will pay for a separate ad that was in the paper.

            Brier:  Plans for the 4 clubs’ Juniors to run the 50/50 during the Brier.  Christine will chair the committee and Rod will be the treasurer.  They have to incorporate first.  60% of the profit will be used for scholarships, 30% will be split among the clubs and 10% is needed for operating costs. The Bid committee will pay the cost of registering the name.

 

Facilities:  Information was sparse because the absence of the chair, Paul.  We don’t know the status of the concrete repair work or of the front door.

            Trees:  The trees at the front of the building are owned by the city and they are willing to trim them this winter.

 

Rentals:  A request was made that the pool table be moved over to the wall to make more space for an upcoming wedding.  This will not be permitted. 

 

Website:  We have added a link to 2 curling videos, one which is for stick curling.

            Minutes:  Discussion about our new policy of posting our minutes on-line.  We will leave them there for now.

 

NEW BUSINESS:

            Storage Shed:  Discussion about purchasing a metal container shed to hold our lawn equipment and bleachers etc.  Tom quoted a price of $1950 with delivery charge of $50.  Kim suggested we could use a tobacco kiln, which are being sold for much less and sometimes given away.  The city requires a site plan before answering whether one would be permitted on our property.  Action:  Christine will take a blue-print of our property in to the city.

            Olympics:  We need to take advantage of all the upcoming curling events to help generate excitement in the sport and our club.  We will hold a membership drive during the Olympics.

            H1N1: Sanitizers will be put in the washrooms and by the doors.  ACTION:  Tom will ask Ed to purchase dispensers.

            Junior Cashspiel:  October 30,31, Nov.1st.  Ed expressed concern about all the time the event is on when no one from our club is in attendance.  ACTION:  Tom will contact Dave McDonald to discuss the concerns.  

            Fun Spiel:  Shirley has spoken to Ed Donkers about running a fun spiel again and he is agreeable.  Possible dates were discussed.

            On-Ice Ad:  With only 7 on-ice ads sold, Shawn  suggested that he put in an ad and donate his services for 2 bonspiels in payment.  Motion:  Moved Christine, seconded Larry that “we allow Sean Holroyd to place an on-ice ad for his DJ business in exchange for DJ’ing the Steakspiel and the Kegfest”.  Carried.

            Men’s Cashspiel:  Is full.

 

NEXT MEETING:  Wednesday, November 11th, 6:30 p.m.

 

MOTION FOR ADJOURNMENT:  Moved Shawn that the meeting be adjourned. Carried.