MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

November 11, 2009

 

IN ATTENDANCE:  Tom Devaney, Al McRorie, Christine Hale-Sanders, Paul Choma, Jim Frederick, Don Marcou, Shawn Holroyd, Larry Jenner, Rod Geer, Joan McGregor

ABSENT:  Dennis Potter

OTHERS:  Jennifer Barnes, Cathy Hedley

 

APPROVAL OF THE MINUTES:  Moved Jim, seconded Christine that the minutes of the meeting held October 7, 2009 be accepted as circulated.  Carried.

 

BUSINESS ARISING FROM THE MINUTES: 

1.  Entries:  The concrete pads at the back door have been repaired. 

2.  Fire Equipment Inspection:  Has been completed in the kitchen.  Extreme Pressure Washing was hired to clean the ducts.  Action:  Paul will call John Shea Insurance to tell them the work has been completed.

3.  Platform:  Larry recommended that the platform be built at the end of the curling season to prevent a mess on the ice.  Paul indicated that access would have to be restricted and anyone ascending to the platform would have to be tied-off. . Action: Larry to see if work can be done sooner.

4.  Ice-room Ceiling:  Will be insulated November 27th.  Cost:  $525 + tax.

5.  Membership Books:  Should be ready at the end of next week.

6.  Front Doors: Will be installed this or next week.  Action:  Paul will check on time.

 

CORRESPONDENCE:

1.  Trillium Foundation: Is offering a seminar on fundraising on December 3rd.  Deadline for registration is November 26th. 

2.  OCA:  Sent revisions to their calendar.  Action:  Joan will check to see if we have the revisions posted already.

3.  St. Thomas Energy:  A breakfast will be held at the club on Nov. 27th to show off our low-e ceiling to other businesses in the city.  Wayne Grosvenor will be giving a 5 minute talk on our experience.  Jim, Christine and Larry will attend on behalf of the club.

4.  Membership requests:  Donna Ellis has requested her membership fees be refunded.  Doris Agnew and Ken Jones have requested their playing memberships be changed to social memberships only.  All have health issues.  Gregg Paisley will only be in St. Thomas only one week of every 4 and wondered if he could have a partial membership.  Christine will recommend to him that he can spare 3 times before Christmas and 3 times after and pay $12 each time he plays.

 

LEAGUE REPORTS:

            Women:  Jennifer reported that both the Monday and Wednesday leagues are down 2 teams.  Because of the chance of people tripping, Jennifer requested that the equipment that is lying at the side of Ice 1 be moved if possible.

            Jennifer wondered if there is a club policy regarding hand shaking with the threat of H1N1 around.  There is no policy.

Friday Mixed:  Numbers are up, with 18 teams (14 last year). 

Juniors:  First day was last Sunday.  At this point in time, there are lots of coaches for the Little Rocks, but not sufficient for the Bantams.

            Junior Zones: Will be held at our club on Nov.21st .  4 teams from our club are competing.

Thursday Men:  22 teams.  18 members new to the league, 10 are new to the club.

 

COMMITTEES:

Safety:  Nothing to report.

           

Bar:  Sales up slightly from last year.

            List of Contact Numbers:  Action:  Paul will be create a list of contact numbers and procedures for bar tenders to use in case of problems in the club (i.e. plumbing, electrical issues).  The policy will be  that if the chair and vice-chair of the appropriate committee are not available by phone,  the service provider will be called directly.

 

FINANCE:  Utilities:  Water usage is dramatically lower than last year (by $2000).  The cooling tower is now circulating water rather than using new water all the time. 

Our electrical usage is also lower but rates are higher and net cost is higher than last year.

            Curling bucks:  The bar has collected $1100 worth so far and has been reimbursed by the club.  The membership committee will assess the relative success of this promotion at the end of the year.

 

MEMBERSHIP:  Motion:  Moved Christine, seconded Shawn that 70 people whose names were circulated at the meeting be accepted as members to the club. The names of the 94 people who did not return were also circulated.

            The committee will soon meet to assess this year’s membership numbers and to discuss a membership drive to take advantage of interest in curling generated by the upcoming Olympics. Hosting another open house and running an Olympic themed bonspiel are being considered. 

            Unpaid members:  Cathy will give Tom the list of the male members who have not yet paid and Joan the female, who will then contact them.

 

ICE:  Larry asked that if there are any complaints about the ice please let him know.  The black wall at the north end of the ice needs to be painted.

            Ice room:  4-5 people have volunteered to install insulation in ice room.  No date has been set to do the work yet.

            Tools:  Larry purchased tools for the ice makers.  Cost:  $203.38. 

            Sign: Bill to repair Elm St. sign:  $393.05 to be paid to Mark Jenner.  The sign needs to be checked regularly to keep track of its condition.

 

FACILITIES:  Nothing more to report.

 

RENTALS:  Nothing to report.

 

WEBSITE:  Nothing to report.

 

OCA/Juniors:  The Juniors of the 4 participating clubs will most likely be allowed to run the 50/50 draw at the Brier.

 

 

NEW BUSINESS: 

            1.  New Year’s Eve: A request that club members be allowed to rent the club for New Year’s Eve was accepted.

            2. New Horizons:  A federal program has been introduced that targets programs for Seniors.  There is $25,000.00 available for renovations and furniture upgrades.  We have applied for among other things stacking chairs, bridge tables, a new back door and keyless entry system.  We won’t hear for 5 months whether our application has been successful.

            3. Building Accessibility:  Action:  Jim will look into the proposal that we make changes to the club to make it accessible to the disabled.  There are grants available.

            4.  Board Room:  People who use the board room do not clean up after use.  Leaking garbage from the bar has stained the rug.  Action:  Joan will find out why garbage is put there and if there could be another location for it.

            5.  Sunday Evenings:  The Sunday Mixed league has been disbanded because of low numbers.  There are 19-20 people taking Curling 101 until Christmas.   Sunday evenings were offered to the Oddfellows but they prefer to keep their Monday time slot.  Consideration is being given to offering a pay-as-you-go league for next year. Other ideas are offering another 101 after Christmas or Curling 102. Perhaps a group would be interested in renting it on a regular basis.

                        Bonspiel:  Darlene Vance, Joan McGregor and Gwen Roberts are planning on running the Sunday Mixed bonspiel in January.  Bonus bucks will be accepted as entry fees.

 

The meeting went in-camera.

 

The meeting went out of in-camera.

 

Cashspiel:  Larry reported that the Men’s Cashspiel will be held this weekend and is full with 24 teams and has a waiting list. There is $1300 in sponsorship money.

 

NEXT MEETING:  Wednesday, December 9th, 6:25 p.m.

 

MOTION FOR ADJOURNMENT:  Moved Al, seconded Shawn that the meeting be adjourned.  Carried.