MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

January 13, 2010

 

IN ATTENDANCE:  Tom Devaney, Jim Frederick, Shawn Holroyd, Joan McGregor, Christine Hale-Sanders,  Rod Geer, Al McRorie, Larry Jenner

ABSENT:  Dennis Potter, Don Marcou, Paul Choma

OTHERS:  Ellen Luft, Cathy Hedley

 

STRATEGIC PLANNING COMMITTEE:  Ellen Luft reported on progress of this committee, which consists of Ellen, Jim Lyle, Joanne Shields and Wayne Grosvenor.  She circulated a draft of a Mission and Vision Statement for the club.  They have compared our membership fees and fee structure with those of other clubs and we are in line with those of comparable size.  They have also compared our fee structure with other clubs.  Jim Frederick will be attending the next meeting to help with other financial discussions.

 

APPROVAL OF THE MINUTES:  Moved Christine, seconded rod that the minutes of the meeting held December 9, 20009 be accepted as circulated.  Carried.

 

BUSINESS ARISING FROM THE MINUTES:

     Website:  There is no link yet between Gore Mutual and our club.

     Dehumidifier Platform:  Has been completed at the cost of $1500.  The platform has been extended and a railing added and has been inspected and approved by the city.  A ladder will be added at a future date.

      Storage Shed:  The city does not permit shipping containers to be used on our property unless they are up on wheels (i.e. a trailer is permitted).  As well, no building can be closer than 10 metres from our lot line.  No action taken at this point.

     Advertising:  Ads have been put in the TJ advertising our Olympic promotion but Christine has not had any calls in response.

            Ellen suggested that the Super Shopper  is interested in covering our news if given some exclusive information and in turn might give us advertising at a reduced rate.

     OCA Revisions:  completed.

     Bar Access:  6 keys are assigned , 1 is a spare and 1 is missing..  A decision was made previously that we would have the locks re-keyed every 2 years.  ACTION:  Joan will have the locks re-keyed.

     Club Accessibility:  Possibly to be discussed at the next meeting.

     Front Door:  Now that we have received the bill Tom will write the Senior Men.

     Safety Signs:  Have been posted.  Protective eye and ear equipment has been purchased.

     I.T. Comparison:  MOTION:  Moved Shawn, seconded Rod that “the telephone, internet and web hosting services be supplied by Bell and that television service (HD) be supplied by Rogers.  Carried.  ACTION:  Tom

     Log Books:  Are now in use.  The Facility  and Ice chairs need to check regularly to see that they are being used.

     Coffee Cups:  ACTION:  Cathy will contact Kim and John whose leagues are the main users of coffee cups to ask their opinion about switching from Styrofoam to paper.

 

 

LEAGUES:

Friday Mixed and Juniors:  Are selling sweatshirts and t-shirts to raise money for the Gore Mutual.  Christine will visit every league to promote the fundraising.  Sweatshirts are $35 and t-shirts $15.

 

COMMITTEES:

Bar:  Tabs:  December’s report was circulated.  Sales are higher than last year.

A change has been made to the bar tab policy. Charges will be rung into the cash register at the time of sale and the tab must be paid by the end of the evening.  The committee is looking into long range tabs (week/month).

      Confections do not provide a lot of profit for the bar.

 

Finance:  December’s report had been circulated earlier in the day and discussed.  Utilities remain lower than last year and are expected to come in lower than budgeted.  Membership is lower than budgeted but not as significantly as expected.

 

Membership/Marketing:  See ‘Business Arising’. 

The committee would like to offer a night of free curling as a promotion. They will contact Don to find an available night.

 

Ice:  Rocks:  Have been sanded.

     Cooling tower:  Was leaking water and before it was fixed we had to switch to city water.  The leak caused the compressor to shut down.  Cost to repair:  approximately $2500-$3000.  The cooling tower is 10 years old and will have to be replaced in the next few years. 

     Ice Office:  MOTION:  Moved Larry, seconded Jim that ‘we complete the building of an ice tech office in the corner of the ice room at a cost not to exceed $2300‘.  Carried.

     Ron Vanzanten and Bob Esseltine are doing most of the work. It will be a smoke and alcohol free zone.

 

OCA:  3 Junior teams are competing at the Regions.  Jim Lyle will be competing at Ontario Senior Men’s championships next weekend. 

 

NEW BUSINESS:

     Breakfast Spiel:  February 14th. Board members were asked to volunteer for this event.

     Board Elections:  Tom, Joan and Larry will form the nomination committee.  Christine, Rod and Al are up for re-election and all are willing to stay on for another term.  The committee will check with Don, Dennis and Paul to see if they are all willing to stay on the board. ACTION:  Tom will post signs asking for nominations from the club.

     Steakspiel:  Board members are asked to think about a theme before the next meeting. 

     Men’s Bonspiel:  Larry reported that there is no sponsor yet for this bonspiel.

 

MOTION FOR ADJOURNMENT:  Moved Rod, seconded Shawn that the meeting be adjourned. 

 

NEXT MEETING:  Wednesday, February 10, 6:25 p.m.