MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

February 10, 2010

 

IN ATTENDANCE: Tom Devaney,  Jim Frederick, Al McRorie, Christine Hale-Sanders, Rod Geer, Larry Jenner, Dennis Potter, Paul Choma,  Shawn Holroyd

ABSENT:  Don Marcou, Joan McGregor

OTHERS:  Barry Westman, Kim DeKlein, Jennifer Barnes, Cathy Hedley

 

GORE MUTUAL UPDATE: Barry reported that everything is ready to go with only a few small details to work out. He asked that the sign on Elm St. be changed to welcome the curlers.  Although advertising revenue is less than hoped for, the financial picture is good.  Curlers will be asked to carry up the bleachers after Tuesday Men’s curling and will be assembled Wednesday morning. 

 

BUSINESS ARISING FROM THE MINUTES:

            Insurance:  Paul has called John Shea Insurance to let them know that the inspection has been done. 

            Accessibility:  Clarke will be coming to the next board meeting.  Board members are asked to check out the website before the next meeting.  Clark will attend the next Strategic Planning Committee meeting.

            Coffee Cups:  The Ladies’ and Senior Men’s leagues both discussed whether we should change from Styrofoam to paper cups.  The Ladies’ league voted that we change to paper, the Senior Men opted for  Styrofoam. As there was no motion made by the Board, there will be no change.

            Front Door:  We have received $5,000 for improvements to the door from the Senior Men’s League.

            Directors’ Breakfast Spiel:  Because only 7 have signed up, it will be cancelled.

            Board of Directors Election:  Nominations for the Board will be accepted until Monday.

 

LEAGUE REPORTS:

Women’s League:  Jennifer reported that 40 attended their Breakfast spiel and that 21 teams are signed up for their Feb. 27th bonspiel.  1 person joined the Wednesday league with the $99 offer.  They are looking for potential candidates for next year’s executive.

Ladies’ League: An effort is being made to make playoff rules consistent for all the women’s and ladies’ leagues.  They are  putting all bank accounts in one bank (from 3 at present).  The Bonspiel committee has an influx of new volunteers.

Friday Mixed:  4 new members have joined since Christmas and they now have 10 teams (5 early/5 late). Everything is going well.  Signs have been posted for Kegfest.

 

COMMITTEE REPORTS:

Safety:  Nothing to report.

 

Finance:  January’s report was circulated by email.  Membership revenue is approaching what was budgeted. Utility costs continue to be less than expected and should end the year below budget.

 

Membership:  Offering a $99- ½ year membership seems to have been successful.  More money has been put into advertising  than budgeted but seems to have been worth it.

            International Ploughing Match: Will be held in Elgin County  September 21-25, 2010 and has tent space available. They require that the booth be manned at all times and we must offer an activity (i.e. dry land curling game).   Action:  Christine will submit an application for tent space. 

 

Ice:

     Ice Room Office:  Has been completed by Ron Vanzanten.  No bill received yet.     

     Paint:  The north wall  which is presently painted black will be changed to white this spring/summer. 

     Dirt:  some complaints about dirt on the ice.  No definitive reasons why, but there is speculation about old grippers shedding.

     Engineer’s Report:  We have never received a report from Rylett’s.  Action:  Larry will stop in to talk to them.  The TSSA requires this report.

 

Facilities:

     Crack in the Wall:  Paul will have an engineer he knows give him a structural opinion.

     Eavestroughs: Need to be repaired.   Guaranteed Eavestroughing did some work last year.  We really need commercial grade eaves.  The city trimmed the trees on the east side of the building which will alleviate some problems.

     Fire door:  The door near the Ladies’ locker room is slamming shut.  Action:  Paul will check on it.

 

Rentals:  No report because of Don’s absence. Because of our new low-e ceiling, we will once be able to  host games for the Breast Cancer Cashspiel Oct 15-17th.

 

Juniors:  Craig VanYmeren, a former member of the club will be gong to the World Junior championship in Switzerland this spring.  2 teams (1 parachute) will be entering the Bantam Mixed.  Coaching problems continue with the Bantam league.

 

Website:  E-Commerce:  Tom and Al are investigating selling curling equipment over the internet on a trial basis at a cost of $10.

 

Bar:  January’s report was circulated.  Revenue is up.  The IOOF bonspiel was excellent.

 

Steakspiel:  Will have a Western theme this year.  Action:  Paul will find out the cost of a magician.  Action: Tom will find out the cost of a comedian.

 

The meeting went in-camera.

The meeting went out of in-camera.

 

NEW BUSINESS: 

            Club Policies:  Tom is working on putting all our policies together.

 

Motion to Adjourn:  Moved Dennis, seconded Shawn that the meeting be adjourned.

 

NEXT MEETING:  Wednesday, March 10, 6:25.