MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

March 10, 2010

 

 

IN ATTENDANCE: Tom Devaney, Christine Hale-Sanders, Joan McGregor, Shawn Holroyd, Al McRorie, Dennis Potter, Paul Choma, Jim Frederick

ABSENT:  Don Marcou, Rod Geer, Larry Jenner

OTHERS:  Jennifer Barnes, Cathy Hedley

 

APPROVAL OF THE MINUTES OF THE MEETING:  Corrections: Date of meeting: Feb.10;   Action:  Christine pursuing I.P.M. entry; Craig VanYmeren participating in World Juniors; add ‘Rylett’s’  to engineer.  Moved Dennis, seconded Paul that the minutes be accepted as amended.

 

CORRESPONDENCE:  SOCAN:  Their certificate of compliance was received.  ACTION:  Paul will place it in the lounge.

             Gore Mutual:  We have received a plaque for hosting it.

             Thank You:  From the winning team of the Gore Mutual:  Mother Teresa Catholic Secondary School

             OCA: Information regarding the HST--was passed on to Jim.  Since we usually  don’t have members pay before May 1st., the HST will be applicable.

            Senior Horizon Programs: Government programs that senior organizations can apply for.  Cathy will be give it to John Roberts to peruse.

            Sympathy Card:  Cathy sent to the family of life member, Dot Preston on behalf of the Board of Directors.

 

BUSINESS ARISING FROM THE MINUTES:

            Bar Access:  Joan has new numbered keys for those individuals who require them.

            Elections:  No nominations from the general membership have been received.  There is once vacancy (Dennis Potter will be stepping down) .  The nomination committee will have to find a replacement.

            Steakspiel:  A budget was circulated.  The price will be raised to $180/team.

                        Entertainment:  ACTION:  Tom will hire a comedian for Friday night.  An email will be sent inviting non-participating members to attend, with a charge of $10/person. 

            On-Line Store:  Organization is in progress. Tom would like to have it running before the end of the season.

 

LEAGUE REPORTS:

            Women’s League: Their recently held bonspiel was successful.  They would like a wish-list for improvements from the Board.  Jennifer confirmed that the club pays for the winning team plaques.

            Friday Mixed: Numbers continue to grow.  Their Kegfest was successful with $100 profit being turned over to the club.  Longhorns was the sponsor and would be interested in being more involved with  the club. They are catering the Women’s League closing dinner. 

 

COMMITTEE REPORTS:

            Bar:  Everything is going well.  Revenue continues to  be higher than last year.

Joan will discuss with Shirley about holding a year-end equipment sale.  

 

            Finance:  February’s financial report was circulated as well as a Capital Expenses report. We have not received a bill from Ron Vanzanten for ice room improvements yet.  There was higher than budgeted Advertising expense, but  Tom felt that it was worth the extra amount spent as it resulted in a very successful Curling 101and higher membership than last year.

 

            Membership: So far 16 people have signed up for Curling 101. 

We have been accepted for IPM. There is no cost to us.  Christine will purchase a rock-in-the-rings curling game as the required activity.

           

            Facilities:  Paul is still trying to contact Rylett’s Engineering for a consultation about the crack in the wall.

                        Fire Door:  Has been repaired.

                        Taps:  Have been replaced in the women’s washroom.

                        Front Door: Work still has to be done at the front entrance.

 

            OCA:  A mixed bantam team has advanced to the Regionals.

 

            Web:  Al requests anything that people want put on the website to be sent to him.

 

NEW BUSINESS:

            Eaves:  The eaves at the northeast corner of the building are leaking.  We need to get quotes for repairing them.

            Carpet:  The seams of the carpet in the men’s locker room are very visible.  ACTION:  Paul will contact Lubnow Construction.

            Ice Lights:  Some of the lights  have been warped almost since they were installed and replacements were sent but have not installed.  They need to be replaced promptly at the end of the season.

            Ice Cameras:  2 need to be refocused and this should also be done promptly at the end of the curling season 

            Budget:  Should be in place by May 1st. Items that need consideration include a new cooling tower.  

            Calendar:  Key dates for next year should be identified.

 

The meeting went in-camera.

The meeting went of in-camera.

 

MOTION FOR ADJOURNMENT:  Moved, Shawn, seconded Joan that the meeting be adjourned.

 

NEXT MEETING:  Wednesday, April 7th, 6:25 p.m.