MINUTES OF THE BOARD MEETING
IN ATTENDANCE: Tom Devaney, Jim Frederick, Paul Choma, Shawn Holryod, Don Marcou, Christine Hale-Sanders, Al McRorie, Larry Jenner, Joan McGregor
ABSENT: Dennis Potter, Rod Geer
OTHERS: Ellen Luft, Cathy Hedley
APPROVAL
OF THE MINUTES:
Moved Shawn, seconded Christine that the
minutes of the meeting held
Business Arising from the Minutes:
Board Elections: No prospects for the one vacancy.
Calendar: A draft was circulated and board members are asked to review for the next meeting. Changes can be emailed to Tom if desired.
Wish List: Has been distributed. Please email any other ideas to Tom. ‘Guesstimates’ are fine; quotes are not needed at this time.
Steakspiel: 32 teams will be
participating. Some spares will probably
be needed and Board members were asked to consider helping out. Decorating will be done Monday at
Rylett Engineering: Has inspected the east wall does not need major repair work and that it only needs patching. It is not a supporting wall.
On-Line Store: Al needs a price list of the goods sold. Action: Joan will get that to him.
Pro-shop sale: There isn’t much left, but the bar will have a sale next week.
Correspondence: Nothing
LEAGUE
REPORTS:
Friday Mixed: They will be having a closing dinner on Friday. It has been a successful year.
COMMITTEE
REPORTS:
BAR: Revenue is higher for this March than March last year. The year’s totals should be close to their budget goal. 2 bartenders will be needed for Friday of the Steakspiel. There is enough stock for the Steakspiel.
FINANCE: March’s financial report was circulated and discussed.
MEMBERSHIP/MARKETING:
International Plowing Match: September 21-25. All people manning our display will have to pay the entry fee of $17. We will be in the Community Non-Profit tent with 19 other exhibitors. A $100 deposit fee is needed and proof of insurance is required. We cannot sell anything but can promote the Brier at our booth. Action: The membership committee will come up with a budget and plan for the 5 days. An attractive sign is needed.
Committee members: board members are asked to consider joining this committee.
Shawn suggested that we offer one evening of free curling to Stag & Does as a promotion.
ICE:
The bill for the ice room renovations was received.
No problems with the ice.
Cooling tower: Needs to be rebuilt. Work will be done probably in July.
Rona Brierfest:
A final report was circulated. There was a profit of $616.39
FACILITIES:
The rear door lock has been fixed.
Guaranteed Eavestroughing gave estimate of $850 for a new eavestrough and $450 to repair east side of building. CourtneyRoofing feels that the trouble with the eaves is caused by snow sliding off the roof. We will look into ‘snow jacks’ to slow down the slide.
Parking Lot: Grading is a summer event.
Plaques: Have been put up on the wall.
MOTION: Moved Christine, seconded Shawn that ‘we present the LRPC Mission/Vision statement at the AGM for amendment of the club bylaws’. Carried.
NEW
BUSINESS:
Club Security: The rear door lock has been repaired. The front door can have dead bolt installed. The lock combination needs to be changed. We will wait to see if we get a New Horizons grant before making any changes to the door lock system.
Volunteer Appreciation: Consideration to be given to having a barbeque before the AGM to recognize all the hard working club volunteers.
Non-club Advertising Policy: Non-club fliers and advertisements will continue to be allowed only on downstairs bulletin boards.
Jim Frederick presented an amended employee
agreement for board approval.
The meeting went in-camera.
The club went out of in-camera.
Motion: Moved Jim, seconded Christine that ‘the proposed employee agreement addendum be presented, with the additions discussed.’ Carried.
NEXT
MEETING:
MOTION FOR ADJOURNMENT: Moved Shawn, seconded Paul that the meeting be adjourned. Carried.