MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

June 16, 2010

 

IN ATTENDANCE:  Jim Frederick, Christine Hale-Sanders, Don Marcou,

Shawn Holder, Paul Choma, Larry Jenner, Al McRorie, Tom Devaney, Joan McGregor

ABSENT:  Rod Geer

OTHERS:  Mark Jenner, Cathy Hedley

 

APPROVAL OF THE MINUTES:  Moved Christine, seconded Shawn that the minutes of the meeting held May 12th, 2010 be accepted as circulated.  Carried.

 

BUSINESS ARISING FROM THE MINUTES: 

1.      Calendar:  Women’s Cashspiel:  Has been designated a qualifier for the Canada Cup and as such will increase to 36 teams. More draws will be included over the same number of days. 

Brier: A discussion whether there will be normal curling during the Brier.  It was decided to ask the membership at the AGM tonight for their input.

2.      Bill 168:  Deferred to the next meeting.

3.      Financial Reports:  Several were handed in.  Others may be given at the AGM.

4.      IPM:  Sept. 21-25.  The Brier will be sharing some of our space and will help decorate the display area.

 

CORRESPONDENCE:  M.S. Society:  Requesting a donation for their silent auction in September:  ACTION:  Tom will contact Vicki Butler to let her know we are willing to donate a free limited membership.

                        OCA:  Confirmation that we are hosting the Junior Zones on Nov. 19-21 and Regions Nov. 27-28.

 

COMMITTEE REPORTS:  Jim reviewed the tentative committee assignments for Board members which had been emailed by Jim.

Safety:  Tom feels that Facilities and Ice need to be represented on the committee.

 Strategic Planning: Will continue as a committee next year.

Membership:  A meeting will be held June 28th and all league presidents or their representatives are asked to attend.

            OCA:  Christine will be the Ladies’ Rep., Rod continues as the Junior rep. and Ted Smith as the Men’s rep.

            Advertising:  Outstanding:    ACTION:  Tom is going to write the 2 advertisers who have not paid for their ads from last year requesting immediate payment.  They will be sent to the Credit Bureau otherwise.

                        Larry Jenner mentioned that Rohan Hoefman is willing to sit on this committee.  Revisions need to be made to the on-ice advertising costs and locations.  Major advertisers of bonspiels need to have exposure in the club all year.  The committee will meet soon and bring recommendations to the next meeting.

            Rentals:  Because of the inconvenience of opening the club in the summer, the $35 kitchen fee should be higher for summer rentals.  The Finance Committee will look at this.

 

FINANCE REPORT:  John Scott presented the 2009-2010 report.  We had a surplus of $18,864, which is in great part a result of $15,000 lower utility costs.  Repairs costs were lower as well.  Capital costs this year included the new Low-E ceiling, front door, ice room office and water heater.  The $2,500 insurance deductible for the flood cleanup, dehumidifier platform and carpeting were considered operational costs.

 

Cashspiel:  Will now be called the Arctic Classic because of their $2000 donation.  A reminder that the name of the spiel needs to be changed in the Calendar.  The number of teams will continue at 24 but the format will change so that more teams are involved on Sunday.

 

MOTION FOR ADJOURNMENT:  Moved Shawn, seconded Christine that the meeting be adjourned.

 

NEXT MEETING:  July 14th.  Location:  TBA