MINUTES OF THE BOARD MEETING

ST. THOMAS CURLING CLUB

October 17, 2011

 

 

IN ATTENDANCE:  Larry Jenner, Wayne Kelly, Christine Hale-Sanders, Alwyn Verbeek, Diane Marcou, Don Marcou, Andrew Pearson, Jim Frederick, Paul Choma, Al  McRorie

ABSENT:  Jeanne Gray

OTHERS:  Dave Walsh, Peter Inch, Donna Cross, Ted Smith, Cathy Hedley

 

PRESENTATION:  Peter Inch and his vice-chairs, Donna Cross and Ted Smith, presented the Board with a cheque for $42,077.40 which is our club’s share of the profit of the 2011 Brier. They also gave us a framed copy of the medals given to the winners.  A set of the actual medals will hang in the John Labatt Centre. 

Peter stressed the need of support of our club for the Bid committee and the events that we have and will host.  Jim and Larry thanked Peter and the committee for all their hard work.

 

Agenda of tonight’s meeting:  Approved.

 

Approval of the Minutes: Moved Jim, seconded Wayne that the minutes of the meeting September 13, 2011 be accepted as circulated.  Carried.

 

HR COMMITTEE:

Dave Walsh has agreed to be our HR consultant and to chair the committee.  He made suggestions on improving our existing harassment policy and will make written revisions for the committee to consider.  He recommended that one policy can cover both violence and harassment.  The committee will meet next week.  Dave will meet with Cathy to do an audit of our present information and procedures.

Motion:  Moved Jim, seconded Alwyn that we approve the policy as it is written.  Carried.  The committee will make changes as it sees fit.

Committee Members:  Jeanne, Larry, Wayne, Carol Gagen and Dave Walsh.

 

BUSINESS ARISING FROM THE MINUTES:

  1. Copier:  We spent $250 on repairs in September and paper is now jamming when printing double sided pages.  Member Bill Tait will be asked to assess whether it is worth fixing.  Perhaps the problem could be corrected with better quality paper.

 

  1. Bid committee:  Ann L. sent a letter to Larry stating that if we can’t find a third person for the committee, we should consider withdrawing from the group.  She suggested we write a letter to the membership asking for a volunteer.  ACTION:  Cathy will assist Larry in writing a letter to the membership.

 

 

 

 

 

CORRESPONDENCE: 

            Senior Ladies’ League:  A letter was received requesting that their fees remain the same as last year ($70 vs. $80 this year).  Larry has met with the club and they are threatening to disband.  MOTION:  Moved Jim, seconded Paul that we roll back their fees to $75 this year and $80 next year.  Defeated.  Larry will contact them tomorrow to let them know our decision to keep fees at $80.

 

LEAGUE REPORTS:

            Special Olympics:  Wayne reported that they begin their season on November 7th from 4:30-5:30 or 6.  Profits from the Kegfest have helped with expenses.

            Friday Mixed:  Has 1 draw with 3 teams having a bye.  48 returned, 12 new curlers.

Curling 101:  29 have signed up for it. Some are interested in Curling 102.  People have come from all leagues.

Juniors:  Numbers are down, with about 40 registered.  They had a parent meeting yesterday.  No one is willing to run the league.  Present organizers have told the membership that they will run it until January, at which time they will not be around on weekends because of  their own children’s competitions. None of the present members have parents who curl in the club.  The OCA offers a one-day coaching clinic.

Women:  Wednesday:  3 sheets of ice.  8 new curlers

                  Monday:  10 teams

Seniors:  98 curlers, 5 social

Men:  Tuesday:  15 teams—1 game is at 9:00

           Thursday:  22 teams: same as last year

 

COMMITTEE REPORTS:

FACILITIES: 

   ECM Security:  The paperwork is complete and the price has not changed. 

It has not been determined when it will be installed.

               Engineering:  Peter Hayman has done an inspection of the building.  The pillars are fine.  The crack in the front wall is not an issue. The trusses should be reinforced and this work can be done in the spring when curling is over.  He said that the tree roots could be damaging the east wall. He doesn’t think we need to install roofing over the doors if we install eaves troughs.

Eaves Troughs:  He recommended that we install 4” x 4” ¼” steel eaves troughs.  Larry suggested that we could do part of the east side this year to see how well it works.  ACTION:  Paul will call Peter Hayman tomorrow for further advice. Larry will call Yarmouth Fabricating for a price of the steel.  Paul will take photos of the rain deflectors that have been installed on the ground of the LCC.  

   Snow Removal:  Jeff Carr has been given the contract for snow removal.

               Chairs:  2 new desk chairs have been purchased for the front desk.  The families of Mac Hepburn and Barb Benedict have agreed to purchase them for the club in memory of Mac and Barb.  Embroidery plaques will be attached to the chairs to recognize the donations.

            Sewer Meeting:  November 3rd.  The Manager of Environmental Services will meet with us to discuss the sewer situation.  Larry will ask Dan Peterson to attend.

            Refrigerators:   The kitchen refrigerator seal or hinges are not tight.  The cooler door downstairs is not sealing tight. It might need weather stripping.   ACTION:  Diane will look into both.

 

ADVERTISING: 

LCC advertises on Kijiji.  This will be considered next year.  The radio ads are finished.  The ads for the membership book need to be taken into Waite’s soon.

 

MEMBERSHIP:

New Members:  MOTION:  Moved Christine, seconded Diane that 60 people whose names were circulated to the board be accepted as members.  Carried.

It is too soon to know how many members did not come back.

            Elm St. Sign:  Lloyd Graham has taken over the job of changing the sign and has been doing it every week.  

 

ICE: 
            Wayne reported that start-up went well and that there were no problems.

Water/electricity/gas is $2300 higher than this time last year which is of concern.

Dehumidifier:  Wayne will check with Kevin to make sure the filters were replaced.

Ice Room:  Needs cleaning.

Shower:  There is concern about the fact that there is no drain for a shower, especially in the winter.  Water would just have to be cleaned up quickly.  The HR committee will look at the eye wash station and shower proposal. 

TSAA-Will be left for now.

 

FINANCE: Utilities:  Alwyn will take over reporting on utilities for board meetings.  As stated above, utilities were $2300 higher than last year.

 

BAR:

Clothing:  Sales have been good on zip hoodies, golf shirts and brooms.  Members need to be reminded that they don’t have to pay for shipping if they order through the bar.  Hopefully sales will be good at Christmas.

            Food Sales:  We will sell only pre-packaged goods or items made at the club.

 

MEMBERSHIP BOOK:  Discussion about taking it somewhere else to have it printed.  If it is print ready it would be $473 at Staples, $40/hour for set up.  Last year the cost was $1700.   Too late for this year, but we will work toward making the change next year.

 

WOMEN’S CASHSPIEL:    

            We received a thank you for hosting games for the Cashspiel on the Friday.  Senior Men made lunch.  We need WIFI in the lounge.  It should not be hard to put a router in the bar (presently there is one in the board room.)

 

MOTION FOR ADJOURNMENT:  Moved Christine, seconded Wayne that the meeting be adjourned.

 

NEXT MEETING:  Tuesday, November 8, 7:00 p.m.